Resolution # 1 – 2005
Re: ORGANIZATION REVIEW COMMITTEE RECOMMENDATIONS
Whereas, The PFFUI adopted a strategic plan at the 2003 convention; and Strategic Direction #4 specifically outlined goals to improve the efficiency and effectiveness of our organization including examining the existing organizational structure and defining the roles and responsibilities of the Officers of the Executive Board; and
Whereas, Resolution 4 adopted at the 2004 convention authorized the President to appoint an Organizational Review Committee to examine the organizational structure of the PFFUI, including the efficiency and effectiveness of providing services to Locals within the Districts, the roles and responsibilities of the District Officers and the Principal Officers, the need for standing committees and their missions, and an overall review of the effectiveness of the lobbyist and service efforts of the PFFUI; and
Whereas, This committee, comprised of eight (8) members representing each District of the PFFUI, met twice in 2004, reviewing the structures of other state organizations and deliberating the relevant issues, and made written recommendations to the Executive Board for consideration and resolution for convention action;
Therefore Be It Resolved, That the following revised recommendations of the Organization Review Committee be adopted and that the Executive Board amends the Constitution and By-Laws and the Policy Manual as necessary to reflect these changes;
And Be It Further Resolved, That the changes in the Executive Board take effect upon the elections of Officers at the 2006 convention.
The Executive Board will be made up of a President, a Secretary-Treasurer and six (6) Vice-Presidents. The Secretary-Treasurer shall assume the duties of the President in case of a vacancy and shall convene the Executive Board within thirty (30) days of such vacancy for the Executive Board to appoint a successor who shall serve until the next convention at which time an election shall be held for the vacated position.
Each of our present Districts would elect a Vice-President from their respective Districts who would be designated as District Vice-Presidents.
The two (2) remaining Vice-Presidents would be by Region and would be designated as Regional Vice-Presidents.
The state would be further divided into (2) two regions. The First Region would be made up of 1st & 2nd Districts. The Second Region would be made up of 3rd & 4th Districts. Nominees must be from an Affiliate Local in the Region he/she seeks office.
These two positions would be elected by regional delegate vote, One Delegate, One Vote.
District Vice-Presidents would be requested to visit all Affiliated Locals in their Districts during their two (2) year terms.
District Vice-Presidents would be authorized to hold two (2) District Meetings annually. The President, Secretary-Treasurer, and the Regional Vice-Presidents shall be invited to attend all District meetings.
All Vice-Presidents would be required to submit an activity and expense report to the Secretary-Treasurer each month. These reports would be reviewed at Executive Board Meetings and would be available for inspection by members at Conventions.
All Vice-Presidents would be expected to have a cell phone and e-mail access to be better equipped to communicate with all Officers and Affiliates.
All Vice-Presidents would receive an annual salary of 4.65% of the highest affiliated Fire Fighter’s pension base (currently about $2,400.00) to offset communications expenses such as cell phones and personal email accounts and as compensation for expected services to the membership and any additional travel and business related expenses incurred by a Vice-President and authorized by the President would be reimbursed in accordance with Executive Board policy.
The position of Trustee is eliminated from the Executive Board.
The President shall appoint a Financial Review & Audit Committee, comprised of one (1) representative from each District, annually.
The Committee shall audit the financial records of the organization annually and shall present their written report to the Executive Board and the Committee shall present their report to the annual PFFUI Convention delegation.
The Committee members shall also serve as the Credentials Committee at the annual PFFUI Convention.
Committee members shall be compensated for travel and business related expenses in accordance with Executive Board policy.
PFFUI Field Service Representatives:
The President may designate State Service Representatives to assist himself and the Executive Board in meeting the organizing, educational, lobbying, or other service needs of the organization and the membership.
State Service Representatives shall be compensated for travel and business related expenses in accordance with Executive Board policy.
Attendance at Functions and Travel Expenses:
Members of the Executive Board
or other representatives authorized by the President to attend conventions, seminars, or other functions as representatives of the PFFUI shall have their registration fees, lodging, and other travel and business related expenses provided by the PFFUI in conformity with IRS guidelines and in accordance with Executive Board policy.
Cost Factor: None (Absorbed through organizational changes as written)
Committee Assignment: Constitution & By-Laws
Committee Recommendation: Adopt as Amended
Convention Action: Referred back to the Executive Board for consideration and to be addressed as first order of business at the next convention in 2006.
Submitted by the PFFUI Executive Board.